Category: Uncategorized

Annual leave is divided into:
● Annual basic leave (Art. 6 of Law No. 504/96-VR);
● Annual additional leave (Art. 7–8 of Law No. 504/96-VR).
The service period for these types of leave is calculated differently.

1. Annual Basic Leave
The service period qualifying for annual basic leave (Art. 82 of the Labor Code, Art. 9 of Law No. 504) includes:
● Time of actual work (including part-time, remote/home-based work);
● Periods when the job and salary were retained (fully or partially) by law;
● Periods of receiving social insurance benefits (temporary disability, maternity leave);
● Unpaid leave provided by law, except for childcare leave;
● Periods of off-the-job training (up to 10 months);
● Time of deprivation of liberty due to aggression against Ukraine, if the job was retained.

Not included: childcare leave up to 3 years; unpaid leave under Art. 26 of Law No. 504 granted after Dec 24, 2023; periods of employment contract suspension; absenteeism.

2. Annual Additional Leave
a) For work in harmful and hazardous conditions (Art. 7 of Law No. 504)
The service period is calculated only for the time actually worked in these conditions, provided the employee:
● Is engaged in such conditions for at least half of the working day;
● Performs work listed in the official list approved by the CMU.

Other periods (sick leave, vacations, training) are not counted.

b) For the special nature of work (Art. 8 of Law No. 504)
Only the time of actual work in positions/conditions that grant this leave is included.
Example: non-standard working hours, work with increased nervous-emotional or intellectual strain.
Other periods (illness, vacations, downtime) are not counted.

3. Military Service and Mobilization
● Since July 19, 2022, time spent in military service without average salary retention does not count towards any type of annual leave.
● Exception: Territorial defense volunteers—their service period is counted.
● Since Dec 24, 2023, special guarantees for pedagogical and scientific-pedagogical staff have been canceled.

Effective July 31, 2025, the Cabinet of Ministers of Ukraine Resolution No. 916 (dated July 30, 2025) has amended the Procedure for Organizing and Maintaining Military Registration (approved by CMU Resolution No. 1487, dated Dec 30, 2022). These changes significantly impact how military registration is managed by businesses, institutions, and local authorities.
New Personal Military Registration List Form (Appendix 5)
Appendix 5 has been updated. Personal military registration lists are now consolidated into a single file with copies of military registration documents, without division into groups. Key changes to the form include:
● A new column for “Military Duty Category” (conscript, liable for service, reservist).
● New columns for deferment status, service history, and mobilization orders.
● Clarified data entry based on passport and military documents.
● Separate columns for Taxpayer ID (RNOKPP) and Unified State Register number.
● A single column for the place of residence (declared/registered or actual).

Columns for education, specialty, family status, and foreign passport details have been removed, simplifying the form.
Cancellation of the Pre-Conscription List (Appendix 6)
The requirement to annually submit lists of citizens subject to registration at conscription offices (Appendix 6) by December 1 has been abolished. This change is reflected in both Procedure No. 1487 and the Law “On Military Duty and Military Service.”
Employers will no longer prepare Appendix 6 in 2025. However, records of past submissions should be retained for potential TCC inspections.
Updated Rules of Military Registration (Appendix 2)
The Rules of Military Registration have been revised. The updated text must be printed and displayed at the military registration stand. New employees must be familiarized with the current version.
Other Innovations
● Conscripts who turn 25 are automatically transferred to the “liable for service” category.
● Women with medical or pharmaceutical education must report to a TCC within 60 days of graduation.
● Individuals unable to use electronic identification in the “Rezerv+” app must register in person at a TCC.
● Registration of internally displaced persons at their actual place of residence has been canceled.

Action Plan for Employers from July 31, 2025:
1. Use the new personal military registration list form (Appendix 5).
2. Create a single file for lists and copies of military documents.
3. Do not submit the Appendix 6 pre-conscription list.
4. Display the updated Rules of Military Registration (Appendix 2).
5. Account for the new rules regarding 25-year-olds and women with medical degrees.

These changes aim to simplify registration procedures and align Procedure No. 1487 with current legislation.

According to the Procedure for Conscription of Citizens for Military Service during Mobilization, approved by the Cabinet of Ministers of Ukraine Resolution No. 560 (dated May 16, 2024), such categories of individuals are generally not sent for an MMC. However, several exceptions are provided.
An MMC is required in the following cases:
● Enlisting for military service under a contract;
● Having a “limitedly fit” status without undergoing a repeat MMC (except for persons with a legally established disability);
● A citizen’s personal initiative to undergo a medical examination.

Additionally, the provisions of the Law of Ukraine No. 3621-IX (dated March 21, 2024) should be considered. It stipulates that by June 5, 2025, citizens aged 25 to 60 who were previously deemed “limitedly fit” (except for persons with disabilities) must undergo a repeat medical examination. Failure to comply will result in a “violation of military registration rules” status in the Unified State Register of Conscripts and Reservists, making re-booking impossible. In practice, there are already cases where reserved individuals with a “limitedly fit” status received a “wanted” status in the system after June 5, 2025, which blocks the extension of their reservation without passing an MMC and paying a fine.

Meanwhile, for military-liable individuals who do not have a “limitedly fit” status, the requirement for an annual MMC during martial law remains in effect. However, the mere fact of not undergoing the examination is not currently a basis for canceling an existing reservation or deferment. Problems typically arise only during the re-booking process when the register may flag a violation of military registration rules.

Therefore, employers and HR departments should carefully monitor whether their employees have an up-to-date MMC conclusion. For reserved individuals with a “limitedly fit” status, passing the examination by June 5, 2025, is crucial. Failure to meet this requirement will not cancel the current reservation but may become an obstacle for its future extension.

On August 20, 2025, the Ministry of Defence of Ukraine announced a new feature allowing individuals to pay fines for an additional type of military registration violation: failing to register at a new address after moving. Previously, this online service was only available for fines related to late data updates or failure to appear upon summons.

The fine payment service in Rezerv+ is a voluntary tool designed to help individuals comply with military registration rules and resolve issues quickly without queues and hassle.

An individual who sees a red banner in Rezerv+ stating “Violation of military registration rules” or “Wanted” can submit an application within the app to acknowledge the violation. The TRC (Territorial Recruitment Center) reviews the application within three days and issues a resolution. After this, the option to pay a fine of UAH 8,500—which is 50% of the full amount—becomes available. The payment must be made within 20 days.

If the fine is not paid within 20 days, the full amount of UAH 17,000 must be paid. If payment is not made within the next 20 days, the fine doubles to UAH 34,000. If the fine is ignored for 40 days from the date of the resolution, the case will be sent to the enforcement service. This can lead to the freezing of bank accounts, seizure of property or vehicles, and inclusion in the Unified Register of Debtors.

After the fine is paid, the red warning banner in the app will disappear. The entire process typically takes about 4 days. To see your updated status, you need to refresh your military document in Rezerv+ after payment. Paying the fine resolves the specific violation but does not cancel the obligation to comply with military registration requirements.

Practical Scenarios (FAQ):

• What if I acknowledge the violation but don’t pay the fine? If you ignore the payment for 40 days, the case will be transferred to the enforcement service.
• What if I see the red banner but don’t acknowledge the violation? The case will not be sent to the enforcement service automatically. However, during a document check, the National Police will identify the violation and may forcibly take you to a TCC to draw up a protocol.
• How do the police know if the fine has been paid? This information is shared with the National Police through data exchange between TCCs, state registers, and the police.